Tag: Spring 2011

The Spring 2011 issue

  • Juvenile Drug Courts – 2.0

    The National Council of Juvenile and Family Court Judges (NCJFCJ) was awarded the 2010 Juvenile Drug Court Training and Technical Assistance grant from the Office of Juvenile Justice Delinquency and Prevention this past October. NCJFCJ has been providing training and technical assistance to the juvenile drug court field since 1998 and this funding provides the opportunity to step back and look at the juvenile drug court field as a whole and determine how best to move the field forward. In order to begin envisioning the future of the field, NCJFCJ has formed a Project Advisory Committee (PAC) to serve as the driving force for training and curriculum development. Because, NCJFCJ’s vision for juvenile drug courts consists of a more holistic viewpoint, members from a wide array of systems were invited to participate in the meeting (i.e., researchers/evaluators, mental health, schools, substance abuse/use treatment, mentoring programs, screening/assessment, and juvenile justice).

    NCJFCJ convened the first PAC meeting February 24-25, 2011 in Reno, Nevada (NCJFCJ’s headquarters). The purpose of the PAC meeting was to visualize resources and policies needed for a juvenile drug court “in a perfect world,” identify the gaps between the perfect-world and our current one, and propose training and technical assistance focused solutions. Among the highlights of the meeting were a timeline that was constructed with not only the notable dates in juvenile drug court history, but also with milestones from the substance abuse treatment field, mental health field, and the education field. At the conclusion of the meeting the PAC identified people, publications, and programs that could serve as resources for NCJFCJ and discussed creative ways to market the available training and technical assistance.

    It was clear from the meeting that juvenile justice in general and juvenile drug courts will benefit greatly from current research on adolescent development, mental health and trauma, and substance abuse treatment. As this research continues, courts will have a greater understanding of the underlying reasons that youth use and abuse substances, while also having more tools to appropriately address this behavior. NCJFCJ is planning to create training and technical assistance tools for juvenile drug courts to incorporate research into their day-to-day practices.

    In addition, it is clear from the feedback NCJFCJ has received from the field via an online survey that training and technical assistance is very much needed. Many JDC’s are currently struggling with sustainability issues and resource development. These courts need information and technology transfer training on creating community partnerships and collaborative planning to continue operation. NCJFCJ has several resources that can be downloaded for free from www.ncjfcj.org that may help JDC’s that are dealing with these challenges; please look at Managing and Sustaining your Juvenile Drug Court and Ensuring Fidelity to the Juvenile Drug Courts Strategies in Practice—A Program Component Scale.

    NCJFCJ has begun working with the Nation’s 476 juvenile drug courts to provide comprehensive training and technical assistance and will be conducting multiple webinars, subject-specific conference calls, and face-to-face trainings throughout the project period, which is scheduled to run through March, 2013.

  • Improving Courtroom Communication: A National Experiment

    by Emily Gold

    With funding from the Bureau of Justice Assistance of the U.S. Department of Justice, the Center for Court Innovation and The National Judicial College have launched the development and evaluation of a national demonstration project that will attempt to improve procedural justice in an urban criminal court setting. The project was born out of research showing that litigants’ perceptions of procedural justice (the perceived fairness of the procedures they experience in the courthouse) exert more influence on their overall view of the justice system than distributive justice (the perceived fairness of the case outcome). The goal of the project is to translate the key principles of procedural justice into a training curriculum that will be administered in an urban criminal courtroom – aimed at improving staff’s verbal and non-verbal communication practices – then evaluate the impact of those changed practices on defendant perceptions of fairness.

    To begin, project partners convened a working group of experts in January 2011 at the Center for Court Innovation’s headquarters in New York City. The group was comprised of judges, attorneys, court administrators, and communications and linguistics specialists from around the country, including

    • Greg Berman – Director, Center for Court Innovation
    • Kevin Burke – Judge, Hennepin County (MN) Family Justice Center
    • William Dressel – President, National Judicial College
    • Malcolm Feeley – Professor of Legal Theory, University of California-Berkeley
    • Mark Juhas – Judge, Los Angeles County (CA) Superior Court
    • Judy Harris Kluger – Chief of Policy and Planning, New York State Unified Court System
    • Noreen Sharp – Former Special Deputy Court Administrator for the Maricopa County (AZ) Superior Court and former Division Chief Counsel of the Arizona
    • Office of the Attorney General
    • Alfred Siegel – Deputy Director, Center for Court Innovation
    • Larry Solan – Professor of Linguistics and the Law, Brooklyn Law School
    • Robin Steinberg – Executive Director, The Bronx Defenders
    • David Suntag – Judge, Vermont Judiciary
    • Kelly Tait – Communication Consultant and Instructor, University of Nevada
    • Tom Tyler – Professor of Social Psychology, New York University

    Over the course of the two-day meeting, the working group set out to tackle the following objectives: (1) to outline a set of best practices in improved courtroom communication, (2) to inform the development of a training curriculum, and (3) to recommend court sites and/or the size and types of courts that might be appropriate for pilot implementation.

    (1) Outlining Best Practices

    Toward the first objective, the discussion was organized around the key elements of procedural justice, developed in part by participant Tom Tyler – voice, respect, neutrality, understanding, and helpfulness. Participants sought to identify practical strategies by which criminal court judges and other courthouse staff can translate these principles into practice, both inside and outside of the courtroom.

    In the courtroom, suggested strategies included starting court on time and calendaring cases according to case type, both to improve efficiency and to demonstrate respect for defendants’ time. The group also suggested that judges provide a brief introduction for the courtroom audience at the beginning of each court session — explaining the rules, format and purpose of the court proceedings. As part of this introduction, it was recommended that judges acknowledge their appreciation for everyone’s attendance and cooperation in getting through what can be a stressful experience. Simple and clear signs around the courthouse and courtroom can reinforce this message.

    The working group then considered procedural justice strategies to implement during each defendant’s court appearance. It was recommended that cases be called clearly and loudly by name and that each defendant should be greeted by the judge. To ensure the defendant’s understanding, the judge should explain the purpose of the court appearance in plain language. Special consideration was given to defendants who are detained pre-trial.

    The group addressed the role that defense attorneys can play in promoting defendant comprehension, as well as facilitating that each defendant’s voice is heard, without jeopardizing his/her legal rights. At the end of the proceeding, the group recommended that all defendants leave court with easy-to-understand written and oral instructions regarding the next steps in their case, including the date and purpose of their next court appearance, orders of protection, and/or conditions of probation or other court-mandated sanctions.

    The working group stressed that the interactions among all courtroom staff – whether or not court is in session – are important to promoting procedural justice. Judges should be advised that admonishing attorneys or other courtroom staff in front of defendants and audience members may appear to demonstrate a lack of respect and/or neutrality. The group also recommended that the pilot training include as many courthouse staff as possible. In particular, the group stressed the importance of engaging security personnel in advancing procedural justice, as they are often the first staff with whom a defendant or audience member interacts at the courthouse.

    (2) Curriculum Development
    The working group also offered suggestions as to how the above content might be translated into a day-long curriculum, both for implementation at the pilot site and to be added to The National Judicial College’s general offerings. The working group proposed to start the training by grounding participants in the relevant social science research and debunking any myths. The two core recommendations for the training were developing listening skills and communication skills. It was suggested that participants evaluate themselves on these skills through a pre-training self-administered assessment and/or by observing a videotaping of their behavior in court. In addition to skills development, the training should focus on how participants can improve the appearance that they are listening and communicating effectively.

    The working group recommended a range of learning activities to be used during the pilot training, such as role plays and simulations, ideally to take place in a courtroom setting. Pre- and post-course activities were recommended to extend the impact of the training.

    (3) Pilot Site Selection
    Finally, the working group helped to define the criteria for an appropriate pilot site. The starting criteria were that the court must hear criminal cases in an urban area that utilizes short-term sanctions (such as community service) for which compliance may be tracked during the grant period. The working group discussed the important balance of selecting a site where there was interest in reform but where widespread efforts to promote procedural justice had not yet been attempted. The group emphasized the importance of selecting a jurisdiction in which the administrative judge is fully supportive of the project – and can encourage the support of participants and other key players. They also advocated for a jurisdiction that is sufficiently large to have 10-20 criminal court judges.

    In the weeks following the working group meeting, project staff have been working towards two major next steps: completing the curriculum and selecting a pilot site. The curriculum will be based largely on the findings of the working group, using 50-minute modules to address topics such as the role of procedural fairness in the court system, verbal communication, non-verbal communication, special populations, courthouse-wide issues, and implementing and measuring procedural fairness. The modular design of the curriculum will allow it to be presented as a full-day program, as individual modules, or in any combination that meets the educational requirements and time constraints of a particular educational setting. After the curriculum is piloted, the NJC plans to make the curriculum and supporting materials available to state judicial educators and court administrators for broader dissemination.

    As for a pilot site, staff are working from a short list of possible criminal courts that meet the selection criteria. The pilot is scheduled to launch later this year.

    The Center for Court Innovation is a non-profit think tank based in New York City that helps courts and criminal justice agencies aid victims, reduce crime and improve public trust in justice. For more information about this project, please contact Emily Gold, Senior Planner, at (646) 386-4468; golde@courtinnovation.org.

    Emily Gold is the project manager for the Improving Courtroom Communication project. As a senior planner at the Center for Court Innovation, she is also on the planning team for a new community court geared toward young people to be located in Brownsville, Brooklyn. Before joining the Center for Court Innovation, she was a public defender in Manhattan.

  • From the President – Spring 2011

    I am constantly amazed at the dedicated NASJE members who, although their workloads are increasing and their budgets are decreasing, devote time to NASJE and continue to keep it strong.

    Mr. Tom Langhorne (VA) and Ms. Claudia Fernandes (CA) have stepped forward as co-chairs of the Fundraising Committee and are busy working on plans to find a stable funding source for NASJE. The Fundraising Committee has been instrumental in finding sponsors for NASJE conferences and now looks toward future ways to keep NASJE fiscally strong.

    Mr. Milt Nuzum (OH), chair of the NASJE Futures Committee, invited Mr. Stuart Forsyth, a legal futurist, to talk with the committee about the future of judicial branch education. The Futures Committee keeps NASJE strong by finding the leading edge information on judicial branch education, allowing us to anticipate trends impacting the courts and develop leading edge education programs.

    Ms. Crystal Banks (DC) and Ms. Evie Lancaster (NV), co-chairs of the NASJE Education Committee, are finalizing the plans for the annual NASJE conference. We will have a joint conference with the National Association for Court Management (NACM) and both education committees have been busy planning the event. This will be an exciting conference and an opportunity for NASJE members to see and hear about NACM and how our two organizations can work together to provide excellent judicial branch education to all. You will be able to attend not only educational programs sponsored by NASJE but by NACM as well. The agenda looks excellent and strong; do you see a trend here?

    Your NASJE Board held its mid-year meeting in February and is busy with projects. Your Board is dedicated to the continual growth and nurturing of NASJE. I am in the last months as your President but have worked with Joseph Sawyer (NV) your President-Elect and Marty Sullivan (AR) your Vice-President to develop a strong leadership team with one vision: to make NASJE a valued organization for the membership and a thriving organization. The regional directors have been active and have kept members in their regions informed, connected, and involved. Your Board is a dynamic team and I encourage any of you who may be interested in getting involved to join a committee and/or run for an office. Being on the Board as Western Regional Director, Secretary, Vice-President, President-Elect, and President has taught me so much and given me such a rich understanding, on a national level, of how important judicial branch education is and how each one of you are instrumental in keeping our judiciary, dare I say it, strong!

    I know budgets are tight this year, but I encourage you to find a way to attend this year’s annual conference scheduled for July 10-13, 2011 at the Red Rock Resort, outside of Las Vegas. There will be great education, great networking, great rates, and great weather. I hope to see you there!

  • Transitions – Spring 2011

    Please join us in welcoming the following new NASJE members:

    • Hon. Timothy J. Baland, Facilitator, Literature for Lifelong Learning, Battle Lake, MN
    • Ms. Janice Calvi-Ruimerman Esq., Deputy Director, Continuing Education, Connecticut Center for Judicial Education, Hartford, CT
    • Hon. Debra Heise, Co-Director for Judicial Education, Idaho Supreme Court, Boise, ID
    • Ms. Julie C.S. McDonald, Program Attorney, Indiana Judicial Center, Indianapolis, IN
    • Hon. Michael McLaughlin, Co-Director of Judicial Education, Idaho Supreme Court, Boise, ID
  • Deborah Williamson retires… leaves a unique legacy to Kentucky’s courts and to NASJE

    Deborah Williamson, executive officer for the AOC Department of Court Services, retired Feb. 28, 2011. Deb served the Administrative Office of the Courts for two decades in a variety of capacities and most recently oversaw the Divisions of Court Interpreting Services, Judicial Branch Education, and Records and Statistics.

    Deb earned a reputation in Kentucky and nationally for her commitment to judicial and civic education.

    Her 23-year career with the courts began in 1988 as an intake officer for the Department of Juvenile Services. As general manager of Juvenile Services, she secured funding for the department’s first case management system. She merged the Jefferson and Fayette county contract programs into the statewide Court Designated Worker Program and instituted several nationally recognized civic and law-related education programs, including Project Citizen, Teen Court, and We the People.

    Deb was a grant specialist for the Office of Budget and Policy prior to being named general manager for the Office for Judicial Branch Education. She revitalized judicial education by providing cutting-edge research and education for judges, circuit court clerks and other court personnel. She earned a doctorate in sociology from the University of Kentucky in 2000 and has been an executive officer for the AOC since 2008.

    The diversity of Deb’s work within the court system has given her a great deal of institutional knowledge. Her work has benefited hundreds of judges, circuit court clerks, court employees, and Kentucky citizens over the years. Deb has an unwavering commitment to excellence and a tireless work ethic. Her legacy to the Kentucky courts has been unique.

    Her contributions to the profession include several years on the NASJE News editorial board, bringing us interesting and informative articles on a variety of subjects. NASJE News will miss her participation in contributing to the quarterly issues. We wish her the best as she leaves judicial branch education and begins a new phase of her life.

  • Join the National Council of Juvenile and Family Court Judges for two core programs scheduled in 2011 in Reno

    1 – EVIDENCE IN JUVENILE & FAMILY COURTS — September 19-23, 2011 in Reno, NV
    How do the rules of evidence apply in dispositional hearings? Which rules apply to expert witness testimony that may not be scientific? How can the judge know if child hearsay should be admitted into evidence? How can the judge distinguish between character evidence as substantive proof and proof of character of a witness? How do you evaluate various concerns for privileges and confidentiality? Get the answers to these questions (and many more) at this intensive and informative training. You will learn the latest developments in law and psychology and be equipped with the legal knowledge and skills to make informed evidentiary rulings in juvenile and family court.

    Evidence is designed for judges with juvenile and/or family court jurisdiction, commissioners, masters, hearing officers, referees, and other judicial officers of the court.

    2 – CORE COLLEGE: Role of the Juvenile Court Judge — September 19-23, 2011 in Reno, NV
    Core College offers an excellent opportunity to network and learn with judges from around the country. Upon completion of this program, a judge will be better prepared to make informed decisions in the best interest of the child, family, and community. The program will focus on the unique leadership role of the judge and how that role can be used to enhance the effectiveness of the court. The curriculum is comprised of legal, medical, social, and psychological topics. This educational experience is one that you will find both enjoyable and rewarding.

    This course is designed for judges, commissioners, masters, hearing officers, referees, and other judicial officers with delinquency court jurisdiction. Other juvenile court practitioners may attend with special permission.

    For more information and to register visit www.ncjfcj.org.

    Contact Wendy L. Schiller at 775-784-1748 or at wschiller@ncjfcj.org with any additional questions.

  • Stopping the Revolving Door of the Justice Systems: Ten Principles for Sentencing of People With FASD

    by Anthony P. Wartnik, Judge (Retired)

    There are people in your courts who deserve special attention. Some have committed crimes they didn’t understand and some have been convicted of crimes for which they are not fully culpable and both are doomed to getting caught in the juvenile and or adult criminal justice revolving door unless we recommend and or do things differently. They may have Fetal Alcohol Spectrum Disorder (FASD) and need special attention and special approaches to sentencing in order to avoid being continually caught in the revolving door. This paper identifies and discusses ten principles for the sentencing of people with FASD. These ten principles of sentencing for people with FASD were developed through the joint effort of Dr. Ann Streissguth, recently retired as the Director of the Fetal Alcohol Drug Unit (FADU) of the University of Washington School of Medicine, Ms. Kay Kelly, Project Manager of the FASD Legal Issues Resource Center at FADU, Professor Eric Schnapper, University of Washington School of Law liaison to the FADU, and myself.

    The ten principles for sentencing people with FASD were part of the Power Point presentation delivered by this author at the 2nd International Fetal Alcohol Spectrum Disorder Conference on March 10, 2007. The discussion that follows each principle is based on my experiences in dealing with juveniles and adults with FASD or suspected of having FASD during my nearly twenty-five year career as a judge of the King County Superior Court in Seattle Washington, and particularly from 1994 until my retirement in 2005. My reference point throughout the discussion that follows is the sentencing laws of the State of Washington for felonies, frequently referred to as the Sentencing Reform Act or SRA. I will, however, cite a limited amount of case law from other jurisdictions to support a basic legal principle that FASD can constitute mitigation in sentencing. It should be noted that the SRA is a system for determining the presumed sentencing range for each offender based on the seriousness of the crime for which he or she is being sentenced and that person’s prior felony criminal history. The sentencing judge is required to impose a sentence that is within the standard range unless there are substantial and compelling reasons to impose an exceptional sentence outside the range, either below or above it. The judge has much more discretion in sentencing for misdemeanor and gross misdemeanor criminal offenses since the SRA does not apply to this class of crimes.

    The fact that a person has FASD may bear on sentencing in one or more of three ways. (1) The presence of FASD may reduce culpability for the criminal conduct. (2) The presence of FASD may require different measures to reduce the chances of recidivism. (3) The presence of FASD usually means significant difficulties functioning in adult society, problems which a particular sentence may either aggravate or alleviate.

    The first principle for sentencing of people with FASD is to consider whether the disability entails reduced culpability and thus warrants a less severe sentence. Assuming that there is statutory authority for the exercise of discretion or for sentencing outside a standard sentencing range, look at and consider matters that constitute mitigation. In Washington, our statute permits an exceptional (lower) sentence where the defendant’s capacity to appreciate the wrongfulness of his or her conduct, or to conform conduct to the requirements of the law, was significantly impaired. Either or both of these factors may be present when an offender has FASD. There is case law authority supporting the concept that FASD can constitute a basis for a finding of mitigation for sentencing purposes. See, Silva v. Woodford, 279 F.3rd 825 (9th Cir. 2002). See, also, State v. Brett, 126 Wn2d 868 (2001). Both of these cases dealt with ineffective assistance of counsel for not investigating or seeking a diagnosis of FASD for sentencing mitigation. See, also, the case of Castro v. Oklahoma, 71 F3rd 1502 (1995), which held that a criminal defendant was entitled to appointment of an expert to develop evidence regarding FASD provided that there was a substantial showing that his mental state was in dispute and was relevant to the outcome of the case, to either the guilt determination or to the sentence to be imposed.

    It must be kept in mind that individuals with FASD frequently do not fully grasp the standards of conduct reflected in the criminal law. For example, an individual with FASD would usually understand that it was wrong to steal from a store, but might not understand that it was wrong to temporarily take an acquaintance’s car without permission. Second, individuals with FASD at times engage in impulsive behavior, unable to resist the urge to do something they may grasp as wrong. Shoplifting items for personal use or for the use of a “friend” is among the offenses they commit most often. The lack of apparent predisposition to commit a crime, the participation by being induced by others, is also a mitigating circumstance in Washington. Individuals with FASD, often anxious to please others and unsophisticated about whether they are being used, can too easily be persuaded to engage in conduct, which they may or may not fully realize is criminal, by individuals with substantial criminal records and or substantial criminal sophistication.

    The second principle for sentencing is to avoid lengthy (or any) incarceration in favor of longer periods of supervision. Although community safety is of primary or significant concern in any sentencing, do not let it inappropriately control your better judgment. When you are uncomfortable due to concerns about whether leaving a defendant with FASD in the community presents a risk to the community, it is far too easy to use community safety considerations as a justification for incarceration rather than facing the issue head-on in relation to long-term consideration of what the risk to the community will be upon release of the defendant from incarceration. Lengthy incarceration usually does not contribute in any way to preventing further offenses by individuals with FASD; often times it may do the opposite. Remember that this offender normally doesn’t learn from prior experiences and is not able to apply them to new situations. The result may be that you are able to protect the community during the period of incarceration but the offender will be as or more dangerous upon release from custody due to an inability to learn from the incarceration experience and an inability to link the incarceration with the crime that gave rise to it.

    The prospect of a lengthy sentence (or of a longer sentence for a more serious crime) is unlikely to affect an individual with FASD. These individuals have only a limited grasp of cause and effect and have trouble planning for even a single day; they would usually be incapable of weighing the risk of a long prison term against the hoped for gain from a particular offense. Having served a long sentence may have no effect on future conduct. Individuals with FASD at times do not fully understand why they are (or were) in prison. Conversely, prolonged incarceration may severely harm the ability of an already disabled individual with FASD to function when he or she returns to society. Think of the emotional effect of putting a ten-year-old in an adult prison. Additionally, those disabled by FASD are often vulnerable to victimization, both physically and emotionally, by fellow inmates. An introduction of the defendant with FASD into an inmate population may result in continued destructive influences even after release from custody. The social arrangements that earlier assisted an individual with FASD to function in society (housing, jobs, etc.) are likely to disappear when they are incarcerated for an extended period.

    The third principle of sentencing is to use milder but targeted sanctions. Sanctions can work if they are sufficiently limited so as to be non-destructive, are used prospectively and are targeted at affecting very specific conduct. Generalized deterrence is unlikely to be effective because it is directed at a large and complex set of rules (“obey the law or you will go to prison”) which an individual with FASD does not fully understand; in any event, the connection is simply too abstract for an individual with FASD to grasp and understand. People with FASD tend to see things in concrete terms and respond better to concrete presentations. What may work is linking a particular sanction (say, ten hours of community service) to a very specific type of conduct the court wants to prevent (e.g.), getting drunk or shoplifting. These individuals can master the importance and meaning of a particular rule (or a few) tied to known sanctions. The best analogy might be to a rule that a six-year-old would be sent to his room any time he took his sibling’s toys. For such a system to work, the individual with FASD must be repeatedly reminded of the rule (and rule-sanction connection). Repetition is the key to effective learning for those with this disability. And, the sanction should focus on something that is of major significance (e.g.), a sanction for using drugs, but not a sanction for being late to an appointment.

    The fourth principle of sentencing is to impose, recommend or arrange for a longer term of supervision. Individuals with FASD have a life-long need for guidance from a non-disabled individual and for a variety of social services. These are not defendants who merely need to (or can) straighten their lives out, or who (as in the case of juvenile offenders) are going to mature with time. Supervision by a Department of Corrections (or other) probation official who understands FASD is of ongoing importance for as long as it can be arranged, both to avoid recidivism and to improve functioning. The court should attempt to impress the importance of this on both the prosecution (which may focus primarily on the amount of prison or jail time) and the defense (which usually seeks to have the defendant on the street and off supervision as soon as possible). The extended supervision sentence is one that, generally, neither side will ask for. It may be necessary to seek legislation that mandates longer periods of supervision for people with FASD just as legislatures have done in other problem areas such as with sex offenders, violent and persistent offenders, etc. Judges should be creative in finding ways to prolong Department of Corrections or other supervision, through the consent of the parties, by postponing final sentencing, or other means.

    The fifth principle of sentencing is to use the judge’s position of authority (stature) with the defendant. Individuals with FASD often have great respect for authority figures and are anxious to please. The particular authority and stature of a judge and the trappings of a courtroom (or chambers) can be important tools in shaping their behavior. Where practicable, a defendant with FASD should be asked (over and above any Department of Corrections supervision) to return on a regular basis to report to the judge on how he or she is doing. Positive behavior should be greeted with much praise and support (as we have already learned to do with defendants in the drug treatment court and mental health court settings). Recognition of success (certificates, tokens memorializing periods of sobriety, courtroom applause) may be helpful. This approach has certainly become part of the culture in drug treatment and mental health courts. Failures should be the occasion to review the sentencing plan, call together the interested agencies, implement other services, and discuss with the defendant and the sponsor or advocate the defendant’s plan for improvement.

    It may be possible to persuade the defendant, after formal supervision has ended, to continue to come to the courtroom or chambers on a regular basis to report to the judge. While that might have to be voluntary, and most defendants would have no interest, individuals with FASD might be pleased to continue their connection with the judge. I was a local district court judge from 1971 to 1980 where I handled misdemeanor and gross misdemeanor cases. The post-sentence case load was more than the local probation department could supervise effectively. I met anywhere from monthly to every 90 days with many of the people that I had ordered onto probation. This was one of the most enjoyable and satisfying parts of my judicial work. I also believe, based on the responses received from the probationers that they appreciated the personal effort taken by me as “my” judge.

    The sixth principle of sentencing is to obtain a sponsor or advocate for the defendant. Individuals with FASD need guidance and assistance from a non-disabled individual. Department of Corrections officials or probation officers will only be available for so long and can devote only a limited amount of time to any one probationer.

    Whenever possible, someone else should be found who will agree to help the defendant on an ongoing basis. This might be a family member (such as a responsible parent or sibling), a family friend, a relative, or someone in a local organization (e.g.), a church group, retired citizens group, etc.. Defense counsel or probation officials could be asked to look for someone who would function in this capacity. When found, this individual should be asked to come into court with the defendant to discuss his or her participation. Ideally, such a person would be found before sentencing, and at the hearing, would assure the court and the defendant of his or her willingness to play a supportive role.

    The seventh principle of sentencing is to create a structure in the defendant’s life. These individuals often lack the basic skills needed to organize a day. At best, needed tasks (shopping for, and preparing meals, getting to work, laundry, personal hygiene, etc.) may go undone; at worst the individual will drift into destructive conduct for want of any sense of how to better utilize his or her time. Structure could include linkage with vocational rehabilitation services, a sheltered workshop (particularly one that provides job coaches and will help the client find a job that he or she is capable of being successful at and who is also skilled in training the client in maximizing the application of his or her strengths to the requirements of the job). This may include the use of alternative approaches for performing the required work, use of alternative types of tools, equipment, etc. which is a very common practice in training persons with developmental disabilities.

    External structure (like an “external brain”) can help greatly. This might include (a) living in a group home or facility with an established regiment (when to get up, eat, etc.), (b) a very structured (even part time) job (indeed one of the values of even part time employment is that it gives someone with FASD something regularized that he or she needs to do every day, (c) a daily schedule created in collaboration with the defendant and overseen by a parent, advocate, sponsor, or other party, (d) involvement in frequently scheduled treatment programs such as classes in anger management , sexual deviancy treatment, drug testing, drug treatment, Alcoholics Anonymous (AA) meetings, family counseling, group therapy and recreational groups.

    The eighth principle of sentencing is to write out, simplify and repeat rules/conditions of supervision. Individuals with FASD will not readily assimilate rules or admonitions from the court or probation. The steps they are to take need to be put in writing and framed in simple, non-legalistic terminology. The Judgment and Sentence or the Conditions of Supervision Appendix should set out all of the conditions in short and concise statements using simple and understandable (to the defendant) language. Repetition is the key to the manner in which these individuals learn. Once is not enough. Probation officials and, in certain instances the court, need to go over the rules (what to do, what not to do) again and again and again, and in very simple and concise statements. Even requiring the defendant to comply with repetitive tasks is a helpful activity in the learning process (e.g.), require the defendant to call the employer to say, “I am leaving home for work now” and to call the parent or other support person every day to say, “I have finished work and am leaving for home.”

    The ninth principle of sentencing is to make sure the probation officer understands FASD. Once sentencing is over, the probation officer ultimately assigned to the defendant will have far more contact with the defendant than will the court. For that reason, the court needs to make sure that the probation officer knows that the defendant has FASD and understands the disability, as well as the communication, expectations, and performance issues and how to address them. The sentencing order should include (in its body or appendix) a statement that the defendant has FASD and an explanation of the disability. Once a probation officer is assigned to the defendant, where possible, that officer should be directed to accompany the defendant to court to discuss his or her case with the judge.

    If the defendant is going to be incarcerated, the court should take appropriate steps to assure that prison or jail officials know that the inmate is disabled and that they receive information about the disability.

    One of the things you might want to have the probation officer do, or that the court might want to do at the time of sentencing is to give the defendant a card with instructions to keep it on his or her person at all times and to show it immediately to any law enforcement officer who contacts the defendant that says, “I have FASD. I want to talk to an attorney. I want my mother or father/guardian/advocate called immediately and want one of them present before I will talk.”

    The tenth and final principle for sentencing of people with FASD is not to overreact to probation violations – particularly status offenses. Those disabled by FASD will often engage in behaviors for which a non-disabled probationer would be punished. Individuals with FASD have difficulty remembering and keeping appointments; whether it is the required meeting with the probation officer or AA attendance, their failure to do so is usually not an act of defiance, but a symptom of the disability. The court could suggest to the probation officer that the problem of missed appointments be dealt with prospectively by setting up a system of prompts and by drawing on the support of the sponsor or advocate.

    These individuals may have annoying personal mannerisms that in a non-disabled individual would be a sign of recalcitrance or defiant disrespect. Their characteristic impulsivity can yield inappropriate expressions of anger which in the non-disabled would call for sanctions. However, understanding the nature of the cognitive deficits, probation officials can look past this, evaluating a probationer’s conduct in the context of his or her disability. The focus should be on bringing about compliance with rules of substantial inherent importance (e.g.), not using drugs, rather than rules that the Department of Corrections or probation department would ordinarily enforce in order to encourage the non-disabled probationer to assume responsibility for fulfilling his or her supervision responsibilities.

    In conclusion, if individuals with FASD are to be successful on probation or parole, and if they are to take their place in the community as productive and contributing members of society, then all of us who play a role in the system need to provide them with the special attention and special approaches to sentencing and supervision that maximizes their opportunity for success. If we do not address the special needs of those with FASD, and if we do not strive to develop and utilize the special approaches that are unique to their needs, we doom them to a recidivistic life style and continual re-entry into the revolving doors of the justice system, whether it be juvenile court system or the adult criminal justice system.

    Anthony P. Wartnik, Judge (Retired)
    APW Consultants
    8811 SE 55th Pl.
    Mercer Island, WA 98040
    Phone: 206-232-2970
    Cell Phone: 206-290-0451
    Email: TheAdjudicator@comcast.net

    ******

    Judge Anthony (Tony) Wartnik (Retired) has a long and distinguished career in law and has been recognized by his peers for his outstanding contribution to his field. His 34 year career as a trial judge started in 1971 as a District Court (Limited Jurisdiction) Judge, and he retired in 2005 as the Senior Judge of the King County Superior Court (General Jurisdiction) of the State of Washington where he served from 1980 to 2005. During his Superior Court career, Judge Wartnik served as Presiding Judge for the Juvenile Court, Chief Judge for the Family Law Court, and chair of the Family Law Department and the Family and Juvenile Law committees. Tony also was the Dean Emeritus of the Washington Judicial College, Chair of the Judicial College Board of Trustees, and Chair of the Washington Supreme Court Education Committee. Judge Wartnik chaired a multi-disciplinary task force to establish protocols for the determination of competency for youth with organic brain damage and chaired Governor Mike Lowry’s Advisory Panel on FAS/FAE.

    Judge Wartnik is currently the Legal Director for FASD Experts and a consultant to the University of Washington Medical School’s Fetal Alcohol and Drug Unit (FADU). In his role with FASD Experts, Judge Wartnik provides general legal review of the Team’s functioning and protocol development and also serves as a liaison between the Team and the client’s legal counsel as well as being available as a consultant to legal counsel, providing legal expertise regarding specific issues of relevance. He has been a presenter at numerous local, state, interstate, national and international conferences and workshops on issues related to FASD and the juvenile and adult justice systems. He is a graduate of the SAMSHA sponsored FASD workshop “Training the Trainers.”

  • Open to all regions: Western Region Webinar

    building with columns

    OPEN TO ALL REGIONS: WESTERN REGION WEBINAR
    Monday, May 23, 2011
    10-11:30 a.m. (Pacific Time)

    Evidence-Based Sentencing Curriculum
    Honorable Roger K. Warren, President Emeritus, National Center for State Courts

    The National Center for State Courts has developed a new evidence‐based sentencing curriculum. The
    model curriculum is designed to help judges use evidence‐based sentencing strategies to decrease the
    number of repeat offenders and increase safety in their communities. Some examples of evidence‐based
    sentencing strategies include:

    • using validated offender‐risk and needs‐assessment tools;
    • focusing corrections resources on medium‐ and high‐risk offenders rather than low‐risk offenders who aren’t likely to reoffend;
    • targeting services that have been proven to best predict future criminality to offender characteristics; and
    • using swift, certain, and graduated sanctions for probation violations.

    This interactive session is a webinar version of the well-received March 2-3, 2011, Western Region Conference workshop of the same title.

    Questions? Contact Michael Roosevelt, NASJE Western Region Director

  • Opinions from the field: An overview of Kentucky’s Case and Docket Management System Survey

    Dr. Deborah Williamson, Adam K. Matz, Jim Columbia, Janet Bixler & NormaJean Conn

    Introduction
    The Kentucky Court of Justice (KCOJ) processes over a million cases per year. Though caseloads continue to rise throughout the state the KCOJ has reluctantly relinquished over 100 full-time positions as a result of economic woes incurred over the past two years (Hiatt, 2009; 2010). Now more than ever the courts must operate more efficiently to maximize resources, provide justice, resolve civil disputes, assist victims of crime, and protect the employees who depend on the KCOJ. One method that has consistently aided organizations in efficiency is the proper investment in technological solutions that reduce tedious tasks through automation, thereby freeing up valuable worker time and effort for more complex tasks. However, there appears to be some anecdotal accounts of the KCOJ’s primary case management system, KYCourts II, as being outdated, possessing an unintuitive interface that contributes to errors in data entry, lacking of documentation and training on how the system is organized and/or how to use it, and lacking standardization across circuits and districts (Matz, Adams, & Williamson, 2010; Matz, Adams, Williamson, Cloyd, & Schiflett, 2009). Further complicating matters is the reality that KYCourts II is but one of several case management systems in use by the Kentucky Court of Justice. These systems, though invaluable to the courts, have often been criticized for being uncoordinated and requiring monotonous duplication.

    An assessment conducted by the National Center for the State Courts (NCSC) reiterated many of these points and also made note of the need for the Administrative Office of the Courts (AOC) Technology Department to more actively engage feedback from the field when developing case management solutions for the courts (Clark & Embley, 2009). Following the recommendations of the NCSC and the new CIO Charles Byers, the AOC has since convened a working group of business analysts to actively seek out feedback from the field. They have been tasked with determining the needs of practitioners who work in the field everyday (e.g., judges, clerks, pretrial officers, court designated workers, etc.). In addition to numerous interviews, focus groups and telephone conversations, a web-based survey was developed to solicit additional input from all KCOJ employees. Best regarded as a pilot project, preliminary results of the survey are discussed herein with implications for system needs and recommendations for further research.

    Survey Instrument And Dissemination
    To gather more input from the field a web-based survey instrument was developed using available literature on technology solutions and the working expertise of the business analysts, research experts, and the director’s office. The team relied heavily on technology assessments and literature available from the Tennessee, North Dakota, Oklahoma, and Maryland court systems (see Crawford, Koenig, Polansky, Smith, & Lyons, 1999; MTG Management Consultants, L.L.C., 2009; National Task Force on Court Automation and Integration, 2001). Time constraints prohibited a more thorough survey methodology (see Babbie, 2007; Fitzgerald & Cox, 1992; Leeuw, Hox, & Dillman, 2008). The business analysts convened for the first time to discuss the survey on October 22, 2010. After carefully reviewing available literature an initial draft instrument was developed on November 7th and shared with members of the business analyst working-group as well as Dr. Williamson and Kathy Schiflett for their research expertise. Numerous suggestions and revisions were incorporated into a near-final version before being remitted to the director’s office on November 15th. Dr. Williamson and the working group worked with the director’s office in making several additional revisions to make the survey suitable for all KCOJ personnel. The survey was constructed and facilitated using a web-based application known as SelectSurvey. A pre-notice e-mail was sent to all KCOJ staff on December 2nd, which detailed the purpose of the survey and why it was important for respondents to complete the questionnaire. It also provided the date as to when associates should expect to receive the survey. The survey was officially rolled-out on December 8th by e-mail. An accompanying e-mail message reiterated the survey’s importance and provided a link to the web-based questionnaire. The survey was set up as anonymous (did not require a logon/registration) but was limited to one response per computer/ IP address. A follow-up e-mail was sent out to all KCOJ staff on December 14th before the survey was closed on December 15th.

    Of the 4,111 e-mail inboxes reported to have received the survey notice, there were a total of 1,066 total respondents (though SelectSurvey indicated 1,120 had opened the survey, 54 did not actually complete any items of the survey). As of December 6th it was indicated there were 3,584 KCOJ employees and 403 elected officials (e.g., elected justices, judges, and circuit court clerks). This gives us a total of 3,987 KCOJ employees. It was indicated that the survey e-mail reached a total of 4,111 recipients. It is unclear the source of the discrepancy (e.g., one source could be e-mail accounts that have remained active after employees have resigned or left the KCOJ). Though mostly an approximation, we can say that of the 4,111 e-mail inboxes, which received a link to the survey, there was a response rate of 25.9%.

    Findings

    Respondent Characteristics
    Respondents vary across all levels of the KCOJ with most consisting of AOC employees (34.3%). However, there is a good variety of respondents from circuit court (14.7%), family court (8.8%), district court (16.5%), and the office of the circuit court clerk (19.0%). This suggests, to some extent, adequate representation across the various specialties of the KCOJ. The majority of respondents were female (54.6%) and white (64.2%). These results do coincide with the general demographics of the KCOJ. Not looking at the roughly 400 elected officials (of which demographic data were not readily available), of the approximately 3,575 KCOJ employees 2,780 (77.8%) were female and 795 (22.2%) were male as reported by the AOC’s Human Resources Department. In addition 3,318 (92.8%) were reported as being white and 257 non-white (7.2%). These comparisons lend support to the generalization of these findings to the KCOJ abroad.

    Of the 737 responses to the experience item, on average respondents had worked at the KCOJ for about 10 years. The standard deviation was 7.4 meaning on average respondents’ experience varied from the mean about 7 and a half years. The range was 0 to 41 years. Finally, the average (i.e., mean) age of the 690 respondents who answered the birth-year item was 44.1 with a standard deviation of 11.9. In other words, on average respondents were 44 years of age and, on average, respondents’ age varied from the mean about 12 years. Age ranged from a low of 18 to a high of 80 years old.

    Technology in the Courts
    Though we may be in the ‘digital age’ results indicate the courts are still in transition. Over 75% of respondents indicate still using paper documents or a combination of paper and electronic documents. Only 2% of respondents indicated they have liberated themselves from paper files completely.

    Though most respondents indicated they rely on KYCourts II (31.2%) as their primary case management system, there are well over a dozen individual data systems in use within the courts. Each system corresponds to a unique purpose and is maintained independently from the others.

    When asked of their confidence in data provided by their system, or the KCOJ overall, most respondents were confident or very confident (61.2% and 58.4% respectively) the data were accurate and reliable. This is encouraging and, in some ways, surprising given the many anecdotal comments from the field about the systems and the various errors that lurk within them. Only about 6% of respondents indicated a lack of confidence in the courts data. However, it’s possible those employees who are most disgruntled with the systems data may have declined participation in the survey. In addition, it’s likely that respondents answered these items in relation to their belief in their own data quality and not necessarily the system holistically.

    Instead of improving data quality, what appears to be the motivating force behind many KCOJ employees’ desire for a new case management system is the prospect of better coordination and integration between courts and departments. Over 60% of all respondents indicated the integration of electronic data from all four levels of the court system into one case management system was important (25.6%) or very important (40.7%). There’s a clear desire for more intra-agency information sharing and collaboration.

    The KCOJ has a somewhat mixed reputation for being on the cutting-edge of technology. Though roughly 35% of employees feel the KCOJ is technologically savvy, about 31% of employees were neutral and 14% felt the KCOJ has failed to keep up with modern technological advancements. Over 60% of respondents indicated they could do their job better if they had the right technological tools. Likewise, the KCOJ would benefit from improved efficiency.

    When asked about developing case management solutions employees indicated a strong desire to borrow or learn from tools used successfully by other state courts (62.0%). When asked about the use of vendors to supply case management solutions the field was generally indifferent showing no preference or disdain towards their procurement (30.8% agreed, 32.7% were neutral, and 16.9% disagreed with the use of vendors).

    Desirable Features
    There’s a strong interest in web-based applications and services through the case management system (58.3%). Such service allows for greater accessibility and flexibility. When asked about specific services to aid in data entry and case management the majority of respondents were in favor of all suggested solutions. Items concerned features including warning prompts (68.8%), default codes (58.4%), calendar integration (61.3%), instant messaging (57.1%), access to multimedia (e.g., audio, video) files (58.2%), pop-up reminders or ‘ticklers’ (62.3%), warrant generation (52.4%), keyword/individual searches of the system (61.9%), and access of court information from a variety of mobile devices including Kindles and smart phones (47.2%).

    Recommendations

    Practical Implications
    There is a keen desire for more integration of KCOJ systems across jurisdictions and court levels. Further, there is a clear indication the full potential of current personnel has not yet been realized due to case management system inadequacies.

    Support for a case management solution that integrates the various courts; provides improved accessibility and flexibility; and better meets the needs of judges, clerks, and the many other court professionals has steadily risen over the past couple of years. The case management system exists at the heart of the court system. Without a fully functional system the courts will struggle to manage rising caseloads, subjecting itself to potential delays in justice and a reduction in public safety abroad. In some respects the need for a more integrated case management system is a reflection of the growing pains of a unified judicial system that continues to manifest itself through various forms and associations (see Metzmeier, Whiteman, & Nemes, 2006).

    The question is not if the KCOJ needs a modern technology solution but rather what this system should do, how to develop it, and what costs are likely to be incurred. Unfortunately, such questions are beyond the scope of this article.

    Implications for Further Research
    This article contains a brief overview of quantitative data compiled from the KCOJ Case and Docket Management System Survey. That said further research is sorely needed. Each court, department, and position level possesses unique needs that require a distinct survey tailored for each. In addition, the courts and its data do not exist in a vacuum but rather in coordination with numerous external agencies. Changes in case management technology require the input of outside constituents and partners including the Department of Public Advocacy, Department of Corrections, and law enforcement.

    The courts are strongly urged to use a variety of research strategies. Prior to survey development business analyst should first develop an intimate body of knowledge of a given court or department through designated focus groups and interviews with relevant personnel. In addition, a more thorough literature search and review is needed. Combined, these materials provide the necessary backdrop for more thorough survey conceptualization and operationalization. This, however, is only the beginning of survey development. Each survey, tailored to a given court/department, must then be pre-tested with professionals in that court/department to ensure its applicability and clarity. Once an instrument is fully developed it should be disseminated by mail as a paper document (results of this survey showed many court professionals still prefer paper documents). The process should start with a pre-notice letter, dissemination of the survey a week later, a follow-up survey two weeks later, a second follow-up with an additional copy of the survey two more weeks later, and a final reminder letter in another two weeks (see Leeuw et al., 2008). Whereas the current survey was generic to accommodate the wide variety of respondents, future surveys should be more focused. Sampling frames need to be developed and, when necessary, random stratified sampling procedures utilized if surveying entire populations would otherwise prove too extraneous or costly (see Babbie, 2007). Such technological assessments are time-consuming, but necessary. Court leaders should expect to spend 1-2 years gathering additional input and mapping out current court processes.

    Note: The previous article was derived from a research brief for the KCOJ/AOC. The complete research brief contains all survey items and quantitative data tables. Please contact Jim Columbia at jimcolumbia@kycourts.net for a copy of the brief or for further correspondence.

    References

    Babbie, E. (2007). The practice of social research (11th ed.). Belmont, CA: Thomson Wadsworth.

    Clark, T. M., & Embley, P. (2009). Kentucky courts technology assessment report. Denver, CO: National Center for State Courts.

    Crawford, C., Koenig, S., Polansky, L., Smith, P., & Lyons, D. (1999). Information technology systems integration and migration analysis. Eureka, CA: Justice Served.

    Fitzgerald, J. D., & Cox, S. M. (1992). Research methods in criminal justice: An introduction. Chicago: Nelson-Hall.

    Hiatt, L. A. (2009, September 15). Administrative Office of the Courts announces operational cuts, abolishes 47 positions to prepare for judicial branch budget deficit. Retrieved March 28, 2010, from Kentucky Court of Justice: http://courts.ky.gov/pressreleases/095152009LAH1.htm

    Hiatt, L. A. (2010, April 30). Chief Justice Minton announces Judicial Branch Reduction Plan for FY11. Retrieved May 9, 2010, from Kentucky Court of Justice: http://migration.kentucky.gov/newsroom/kycourts/PR04302010LAHA.htm

    Leeuw, E. D., Hox, J. J., & Dillman, D. A. (2008). International handbook of survey methodology. New York: Lawrence Erlbaum Associates, Taylor & Francis Group.

    Matz, A. K., Adams, J. H., & Williamson, D. (2010). Judicial perceptions of efficiency and culture: A research brief and needs assessment. Frankfort, KY: Kentucky Court of Justice, Administrative Office of the Courts.

    Matz, A. K., Adams, J. H., Williamson, D., Cloyd, J., & Schiflett, K. (2009). Examining culture in the courtroom: A study of culture within the Kentucky Court of Justice. Frankfort, KY: Kentucky Court of Justice, Administrative Office of the Courts.

    Metzmeier, K. X., Whiteman, M., & Nemes, J. (2006). United at last: The judicial article and the struggle to reform Kentucky’s courts. Frankfort, KY: Kentucky Court of Justice, Administrative Office of the Courts.

    MTG Management Consultants, L.L.C. (2009). Maryland Administrative Office of the Courts case management system replacement: Integrated statewide case management system project charter. Seattle, WA.

    National Task Force on Court Automation and Integration (2001). Court technology survey report. Sacramento, CA: SEARCH, The National Consortium for Justice Information and Statistics.

    Biographies

    Dr. Deborah Williamson is a veteran manager with the Kentucky Administrative Office of the Courts, Dr. Deborah Williamson currently serves as the Executive Officer of the Department of Court Services. Spanning over two decades, Williamson’s career with the state court system has involved diverse assignments such as management of the statewide juvenile intake program, grants office, and the nationally renowned judicial branch education program. A Doctor of Philosophy graduate from the University of Kentucky, Dr. Williamson is currently developing courses in the subfield of criminology for undergraduates majoring in sociology. Her publications have appeared in Crime and Delinquency, Journal of Social Work in Education, and Juvenile and Family Court Journal.

    Adam K. Matz, M.S. is a Research Associate with the American Probation and Parole Association (APPA) and former Statistician for the Kentucky Administrative Office of the Courts. His research has focused on topics of gang violence, cultural congruence in local circuit courts, social efficacy in local communities, as well as job satisfaction and organizational climate within juvenile justice institutions. Additionally, he now serves as consultant and Business Analyst for the Kentucky Court of Justice data system improvement project. Mr. Matz earned his bachelor’s degree in police studies and master’s degree in correctional and juvenile justice studies from Eastern Kentucky University. His publications have appeared in journals such as Criminal Justice and Behavior and Criminal Justice Review.

    James R. Columbia retired from the Kentucky Administrative Office of the Courts in 2009 after a 22-year career that included positions as a Court Designated Worker, Regional Supervisor and Information Systems Supervisor for the Juvenile Services division, in which capacity he coordinated development of a statewide, electronic case management and data system. He subsequently was appointed Manager of the Records and Research & Statistics divisions of the AOC. He now serves as consultant and Business Analyst for the Kentucky Court of Justice data system improvement project. Mr. Columbia holds an associate degree in science from Maysville Community College and a bachelor’s degree in business, with a major in accounting, from the University of Kentucky.

    Janet Bixler has joined the Administrative Office of the Courts as a Business Analyst for researching the needs for a unified case management system. She has served as a business analyst, technical writer, and project manager in the technology industry. Ms Bixler has expertise in researching current information technology processes, developing new processes, and documenting and training those processes to applicable users. Ms. Bixler earned her bachelor’s degree in journalism with a minor in political science from the University of Kentucky. She has completed information technology classes at the Kentucky Community & Technical College System.

    Jean Conn serves as a Business Analyst for the Administrative Office of the Courts. She will work with a newly appointed project team to research and document the business needs for a new case management system. Mrs. Conn was a Project Manager and Business Analyst for Humana, Automatic Data Processing, Kindred Healthcare and Brown & Williamson Tobacco. She has extensive experience working as a liaison between Information Technology and the business users. Mrs. Conn has implemented a variety of systems such as HRIS, benefits enrollment, medical insurance, and clinical systems. She graduated from Sullivan Junior College majoring in computer programming. She also attended Sullivan University and Bellarmine University.